​Death certificate

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    You can apply for a death certificate if the death occurred in New South Wales. A death certificate is an official certified copy of the registration data held by the Registry. 

    Funeral directors are usually responsible for registering the death and must do so within 7 days of the burial or cremation. Details of a death must be lodged at the Registry to be recorded in order for a death certificate to be produced. 

    Who can apply

    You can apply for a death certificate if you are:

    • the next of kin named on the death certificate, i.e. current spouse (married/defacto), parent or child of the deceased
    • the funeral director (within two months of the registration of death)
    • the Executor of Estate
    • the solicitor acting for next of kin or the Estate. For more information see our Factsheet for solicitors [PDF 170kb].
    If you are a relative not listed on the death certificate, the certificate can be issued to you if the deceased has no spouse, children or parents still alive.

    You must provide:

    • at least three forms of identification with your application
    If you are not named on the death certificate, you must satisfy one of the following conditions:

    • Provide a Letter of Authority [PDF 90kb], giving permission to apply and provide at least three forms of ID from the person providing authority, and three forms of your own ID.
    • Show a document establishing custody or guardianship of the deceased.
    • Show Power of Attorney for one of the person’s named on the certificate. 
    If you do not meet any of the criteria above you must provide:

    • Letter of Authority [PDF 90kb], giving permission to apply from the next of kin. Include their address, daytime contact number, and signature
    • three forms of ID from the next of kin
    • three forms of your own ID.


    ​Death certificate (standard processing)
    ​Death certificate (priority processing)
    ​Extract death certificate

    *Please note priority processing is not available for a recent death, or if the funeral director sent the death registration form to the Registry in the last 15 days


    You must provide a least three forms of current ID, one of each from Categories 1, 2 and 3. If you’re unable to provide ID from Categories 1 and 2, you must still provide at least three forms of ID. At least two of these must be from Category 3. If you’re unable to comply with these requirements, please contact us for further advice

    ​Identification documents
    If born in Australia:

    • An Australian birth certificate
    Record of immigration status:

    • Citizenship certificate
    • New Zealand citizenship certificate together with passport
    • New Zealand birth certificate
    • Australia's driver's licence
    • Australian passport
    • Firearms licence
    • Foreign passport
    • Proof of age card
    • ​Medicare card
    • Centrelink or Department of Veterans Affairs card
    • Security/Crowd control licence
    • Tertiary education institution ID card
    • ​Recent utility account with current residential address (issued within last 3 months)

    Extract death certificate

    An extract death certificate is an official certified copy of part of the information held on the death register.  It can be issued with or without the cause of death.

    Note that an extract may not be accepted by some organisations due to the limited information it contains. To order an extract, you can download Death certificate application [Fillable PDF 830kb] and attach a cover letter requesting an Extract death certificate. 

    Processing time

    Processing begins when we have received your complete and correct application. Certificates are delivered by registered post when you apply by post, online or with Registry agents. Certificates can be collected in person when you lodge at a Registry Office.

    For detailed information about certificate turnaround time see Processing times.

    How to apply

    Download a Death certificate application [Fillable PDF 561kb]

    Apply in person

    Apply online >>