Death certificate

You can apply for a certificate if the death occurred in NSW.

A standard death certificate is an official certified copy of the registration data held by the Registry. Funeral directors are usually responsible for registering the death within 7 days of the burial or cremation.

 Cost of certificates

Standard death certificate.

Priority processing of a death certificate (this service is not available for a recent death, or if the Funeral Director lodged the registration in the last 15 days).

All certificates are distributed through Registered Post and include postage and handling.

Who can apply

NSW Death Certificates are available to:

  • The next of kin named on the death certificate, i.e. spouse (married/defacto), parent or child of the deceased;
  • The funeral director within two months of the registration of death;
  • Executor of the Estate;
  • Solicitor acting for next of kin or Estate:
    Solicitors applying for certificates on behalf of clients.

If you are not named on the Death Certificate, you must satisfy one of the following conditions:

  • Provide a: Letter of Authority, giving permission to apply and at least three forms of ID from the person providing the authority, and your own ID.
  • Show a document establishing custody or guardianship of the deceased.
  • Show Power of Attorney for one of the person's named on the certificate.
  • Where the deceased has no spouse, children or parents still alive – a relative may apply and must provide at least three forms of ID with their application.

Proof of identification (ID)   

To protect your privacy, the Registry requires proof of your identity. Applications must be accompanied by at least three forms of ID.


If you are a next of kin named on the death certificate, i.e. spouse (married/defacto/same sex defacto), parent or child of the deceased, the death certificate can be issued to you. If you are a relative not listed on the certificate, the certificate can be issued to you if the deceased had no living spouse, children or parents.

If you DON'T meet the above criteria, please provide:

If you DO meet the above criteria, please provide:

  • at least three forms of ID, one of each from Categories 1, 2 and 3.
    If you are unable to provide ID from Categories 1 and 2, you must still provide at least three forms of ID. At least two of these must be from Category 3.
Category Identification Documents    

If born in Australia:

  • An Australian Birth Certificate

Record of immigration status:

  • Citizenship Certificate
  • New Zealand Citizenship Certificate together with passport
  • New Zealand Birth Certificate
  • Australian Driver's Licence
  • Australian Passport
  • Firearms Licence
  • Foreign Passport
  • Proof of Age card
  • Medicare Card
  • Credit or Debit Card
  • Centrelink or Department of Veterans Affairs Card
  • Security/Crowd Control Licence
  • Tertiary Education Institution ID Card
  • Recent utility account with current residential address

If you are unable to comply with these requirements, please contact us.        

Extract death certificate

An extract certificate is an official certified copy of part of the information held on the death register.  It can be issued with or without the cause of death.

The extract may not be accepted by some organisations due to the limited information it contains.

To order an extract, please include a cover letter with your application specifically requesting an extract death certificate. Explain what information you would like omitted, for example without cause of death.

You will need to also complete the death certificate application form, prove entitlement, provide the required identification and pay the standard certificate fee.