​Death certificate

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    You can apply for a death certificate if the death occurred in New South Wales. A death certificate is an official certified copy of the registration data held by the Registry. 

    Funeral directors are usually responsible for registering the death and must do so within 7 days of the burial or cremation. Details of a death must be lodged at the Registry to be recorded in order for a death certificate to be produced. 

    Who can apply

    You can apply for a death certificate if you are:

    1. the next of kin named on the death certificate, i.e. current spouse (married/de facto), parent or child of the deceased;
    2. the funeral director (within two months of the registration of death);
    3. the Executor of Estate;
    4. the solicitor acting for next of kin of the Estate.
    If you are a relative NOT listed on the death certificate, the certificate can be issued to you if the deceased has no spouse, children or parents still alive. You must provide:

    • at least three forms of identification with your application.
    If you are NOT a relative and NOT listed on the death certificate, you must satisfy one of the following conditions:

    Applications by solicitors

    Where solicitors apply for certificates on behalf of clients, they must provide:

    • A letter on company letterhead stating the reason required ("legal" is not sufficient; a specific reason is needed i.e. Probate, Estate Administration, etc), together with the name of the client for whom the solicitor is acting. Where the certificate is required for an estate matter, the solicitor should specifically address the link between their client and the person whose name appears on the required certificate and address the relevant provisions of the Succession Act 2006 relating to eligibility.
    • The letter must be accompanied by:
      - a completed application form, AND
      - a certified copy of your Law Society ID Card or Practising Certificate.
    • Solicitor's name must be written in the Applicant's Details section. Payment must be made with a company or trust cheque, or company credit card.

    For more information refer to the Factsheet for solicitors - PDF.


    ​Death certificate (standard processing)
    ​Death certificate (priority processing)
    ​Extract death certificate

    *Please note priority processing is not available for a recent death, or if the funeral director sent the death registration form to the Registry in the last 15 days


    You must provide a least three forms of current ID, one of each from Categories 1, 2 and 3. If you’re unable to provide ID from Categories 1 and 2, you must still provide at least three forms of ID. At least two of these must be from Category 3. If you’re unable to comply with these requirements, please contact us for further advice

    ​Identification documents
    If born in Australia:

    • An Australian birth certificate
    Record of immigration status:

    • Citizenship certificate
    • New Zealand citizenship certificate together with passport
    • New Zealand birth certificate
    • Australia's driver's licence
    • Australian passport
    • Firearms licence
    • Foreign passport
    • Proof of age card
    • ​Medicare card
    • Centrelink or Department of Veterans Affairs card
    • Security/Crowd control licence
    • Tertiary education institution ID card
    • ​Recent utility account with current residential address (issued within last 3 months)

    Extract death certificate

    An extract death certificate is an official certified copy of part of the information held on the death register.  It can be issued with or without the cause of death.

    Note that an extract may not be accepted by some organisations due to the limited information it contains. To order, please write a cover letter requesting an Extract death certificate and attach it to the completed Death certificate application - PDF

    Processing time

    Processing begins when we have received your complete and correct application. Certificates are delivered by registered post when you apply by post, online or at Service NSW.

    For detailed information about certificate turnaround time see Processing times.

    How to apply

    Apply online for a Death certificate >>