Here's a list of some common questions our customers ask. We hope this helps with your enquiry.
On this page:
See information at Registry Office locations
If you think you are a victim of identity theft, you should report it to your local police. See Safeguard your identity
Attach a covering letter stating your reasons. Include a completed application form and any identification that you do have. Other documents that may be accepted include:
You will need to return the original certificate, provide three forms of identification and complete the application. See Correct an entry
We cannot assist you in locating missing people. You could try social media, or non-profit organisations Find & Connect, or Australian Red Cross
When a Certificate issued by the Registry is to be used overseas to establish identity or other personal particulars (such as marital status), there is often a requirement to have it legalised through either an authentication or apostille.
You must first check with the foreign government to confirm their requirements. Australian authentications and apostilles are issued by the Department of Foreign Affairs & Trade through Australian Passports Offices in Australian capital cities, or Australian missions overseas. For more information visit Notarial services and legalising documents overseas
No, the Registry does not grant refunds for change of mind or if the certificate is no longer required.
Our Standard certificates should not be laminated, as this deactivates the security features of the certificate.
Yes, if you were born in NSW you need to apply with us, by completing an
application for a Birth certificate
If you are after a Birth, Death, Marriage or Replace a Change of Name certificate, you have the
option of applying online.
Fillable PDF have issues in some internet browsers. Your option is to print a blank application form and fill it out by pen. Or, Save the fillable PDF form to your computer or device, Start Adobe Reader and open it there. You may need to download Adobe Reader software.
Turnaround time commences from the next business day, providing the application meets all our requirements. See turnaround times.
Turnaround times commence when we receive your application providing it meets all Registry requirements. Please allow additional time for postal delivery. Check turnaround times
Due to the high volumes we receive, we’re unable to upgrade individual applications. Please re-apply and select Priority processing, and request a refund on your original application.
See information about Registering after 60 days
Yes, if you are born after 20 August 1986 you can apply for your parents’ Birth certificates to obtain a passport. When completing your application you must state your reason as for "passport" or "patriality".
Once a Coroner completes the inquest you will receive a letter. The Coroner will also notify the Registry. The letter you receive from the Coroner will give instructions on obtaining a new certificate.
Return the Death certificate to us with a letter advising you want the updated version. We then issue a new Death certificate with the coroner's findings.
See information at Registry weddings
A Single Status certificate can show that you have not been married in NSW within a specified period of time. Apply for a Single Status certificate
Yes. Marriages entered into overseas are generally recognised as valid in Australia: if the marriage was recognised as valid under the law of the country in which it was entered into, at the time when it was entered into, and providing the marriage would have been recognised as valid under Australian law if the marriage had taken place in Australia.
You only have one lawful marriage, whether that is in Australia or overseas. You should obtain a Marriage certificate or supporting documentation before you leave that country. We only record events that occur in NSW, and there are no options to register an overseas marriage in Australia.
If you were married in Australia a formal Change of Name is not required if you wish to take your spouse's name. Usually personal documentation, such as your driver's licence and passport, can be changed to your married surname when you provide a Standard Marriage certificate.
Please contact the organisations you wish to change your name with for their requirements. See information at apply for a Change of Name
To obtain the divorce papers, contact the
Family Court of Australia
A Justice of the Peace, solicitor, lawyer, notary public or a person authorised to administer an oath under section 26 of the Oaths Act 1900. Find a Justice of the Peace
A Notary Public, or a consular officer at any Australian Consulate or Embassy. Please check with your local consulate or embassy.
If you applied for a Change of Name and were born in NSW, you are required to provide a form of identification from each of the four lists. This includes returning any NSW certificates for birth or previous change of name. So, you need to provide three forms of ID plus your original NSW Birth certificate.
Until 1 April 1996, Change of Name via Deed Poll was lodged with the NSW Land Titles Office. After this, we have registered all changes of name in NSW.
If you changed your name by deed poll and attended a Registry or Court House after using the new name for 12 months, you could have had your name altered on your Birth certificate. Otherwise, your change of name by deed poll does not appear on your Birth certificate.
If you applied for a Change of Name and were born in NSW, your payment includes registration plus a fee for a Standard certificate. Once you change your name, your original Birth certificate is no longer valid and it is suggested you purchase a new Birth certificate.
If you applied for a Change of Name and were born overseas, you must provide one document per year; with the most current less than three months old. PO boxes and bank statements are not accepted.
Example: if you lodged your application in 2015, you'd have four documents dated 2012, 2013, 2014 and 2015.
Examples of documents:
A Family History certificate is an accurate record of the Register, issued under seal. However, it isn't printed on security paper and organisations may not accept them for legal purposes. It is best to check the policies and requirements of each authority you are dealing with to establish what documents you require.
From 1788 to 1855: there are only early church records of baptisms, burials and marriages. There were few guidelines, and these records have limited information.
Today's transcriptions are in computer format