For a death that occured in NSW,
A standard death certificate is an official certified copy of the registration data held by the Registry.
- Who can apply
- Proof of identification
- For deaths outside NSW, see other Registry Offices
- For deaths over 30 years ago, see Family History
|Costs for certificates||
Standard death certificate
All certificates are distributed through Registered Post and include postage and handling. However, this does not ensure next day delivery.
For a recent death, or if the Funeral Director sent the Death Registration form to the Registry in the last 15 days, select the 'non-urgent' processing option.
Details of a death must be lodged at the Registry to be recorded and to produce a death certificate. Funeral directors are usually responsible for registering the death within 7 days of the burial or cremation.
Applications must be accompanied by at least 3 forms of identification. This ensures privacy so that information is only released to those who are entitled.
Before completing a Death Certificate application form you need to first check if you can apply for it. In NSW, Death Certificates are available to:
- The next of kin named on the death certificate, i.e. spouse (married/defacto), parent or child of the deceased
- The funeral director (within two months of the registration of death)
- Solicitor acting for next of kin or Estate
- Executor of the Estate
If you are a relative not listed on the certificate, the certificate can be issued to you if the deceased has no spouse, children or parents still alive.
- Please provide at least 3 forms of your identification with your application.
If you are not named on the Death Certificate, you must satisfy one of the following conditions:
- Provide a letter of authority, giving permission to apply and at least 3 forms of identification from the person providing the authority, and your own identification.
- Show a document establishing custody or guardianship of the deceased.
- Show Power of Attorney for one of the person's named on the certificate.
Where solicitors apply for certificates on behalf of clients, they must provide:
- a letter on company letterhead stating the reason required ("legal" is not sufficient; a specific reason is needed i.e. Probate, Estate Administration, etc), together with the name of the client for whom the solicitor is acting.
- The letter must be accompanied by:
- a completed application form, and
- a certified copy of your Law Society ID Card or Practising Certificate.
- Solicitor's name must be written in the Applicant's Details section. Payment must be made with a company or trust cheque, or company credit card.
To protect your privacy, the Registry requires proof of your identity. All certificate applications must be accompanied by identification.
If you are a next of kin named on the death certificate, i.e. spouse (married/defacto/same sex defacto), parent or child of the deceased, the death certificate can be issued to you. If you are a relative not listed on the certificate, the certificate can be issued to you if the deceased had no living spouse, children or parents.
If you DON'T meet the above criteria, please provide:
- A letter of authority, giving permission to apply from the next of kin. Please include their address, daytime telephone number and signature.
- Three (3) forms of identification from the next of kin (see below).
- Three (3) forms of your own identification (see below).
If you DO meet the above criteria, please provide:
at least three (3) forms of ID, one of each from Categories 1, 2 and 3. If you are unable to provide ID from Categories 1 and 2, you must still provide at least three (3) forms of ID. At least two (2) of these must be from Category 3.
If born in Australia:
Record of immigration status:
If you are unable to comply with these requirements, please contact us.