Apply for Certificates

Apply for Certificates

    We protect your privacy

    Please read and complete all information on the application, and attach the required copies of identification. Incomplete applications cause delays and may be returned or refused.

    To protect your privacy, the Registry requires proof of your identity. By applying, you give consent to the release of the information provided by you, to those agencies who may be able to validate it. Find out more at Access to information: Your Right to Privacy policy.

    Apply online here

    Most of our customers prefer to apply online for the ease and convenience.  Our new system is device-friendly, fully integrated, safe, secure and faster than it has ever been. The following applications are available:

    Online birth certificate

    Online death certificate

    Online marriage certificate

    Online replacement change of name​ 

    The online forms are not compatible with Internet Explorer 9 and below. Please ensure you are using the latest versions of Internet Explorer; Chrome or Firefox. After you have started or submitted your online application, you can use these links:

    To resume a saved form

    To check your order status

    Applying in person     

    Applying by post

    Print off an application form to fill out and mail in. We cannot accept forms or ID by fax or email.

    Fillable PDF are designed to be opened in Adobe Reader. Open the form, Save to your computer and Close. Start Adobe Reader program, Open the PDF and make your changes. Calculations are automaticSave your changes, and Print off the pages you've filled out to mail to us. If required, install Adobe Reader software.


    ​Application forms


    Birth certificate application [Fillable PDF 580kb]

    Apply to add a parent to a birth certificate [Fillable PDF 570kb]​  

    Recognition of early pregnancy loss [Fillable PDF 110kb]


    Death certificate application [Fillable PDF 540kb]

    Section 50 Search application [Fillable PDF 360kb]


    Marriage certificate application [Fillable PDF 470kb]

    Single Status certificate application [Fillable PDF 420kb]

    Notice of intended marriage [Fillable PDF 70kb]


    Apply to register a relationship [Fillable PDF 660kb]

    Apply to revoke a relationship [PDF 350kb]

    Withdraw application to revoke a relationship [PDF 340kb]                  

    Apply for relationship certificate [Fillable PDF 370kb]             

    Change of Name

    Change of Name for an Adult [Fillable PDF 1.4Mb]

    Change of Name for a Child [Fillable PDF 920kb] 

    Change of Name - Replacement certificate [Fillable PDF 470kb]


    Apply to correct an entry [Fillable PDF 110kb]

    Apply to record a change of sex - NSW born  [PDF 570kb]           

    Application for a recognised details certificate [PDF 700kb]

    ​Other forms

    Family history postal applications [PDF 260kb]

    Letter of Authority, giving permission to apply [PDF 90kb]

    Statutory Declaration - Oaths Act 1900, NSW [PDF 20kb]

    Credit card authorisation [PDF 540kb]

    Fees for Products and Services

    Fees for products and services flyer [PDF 150kb]

    Postal applications for standard certificates are distributed by Registered Post. Next day delivery is not guaranteed.  

    • Fee for Postage & Handling ($8 including GST) is already added into prices below.
    • Fee for International Express Post: add $9.
    • Fee to fax information to a Passports office: add $41.
    • Fee for an additional search of 10 years (or part thereof): add $42.
    • Fee for Priority processing of certificate application: add $25.
    • Credit card surcharge from 1 July 2016: 1.4% for AMEX and 0.4% for Mastercard or Visa.

    Fees effective from 18 April 2016


    Standard certificates: Birth, Death, Marriage, Relationship, Replace Change of Name. Single Status, and Section 50 include a 10 year search.

    Commemorative Birth or Marriage Package: includes 1 Commemorative and 1 standard certificate (add $24 for extra Commemorative certificate). $77

    Change of Name: Fee includes registration and certificate. Add $50 if Priority processing for registration and certificate is required.


    Family History certificates with registration number: Births over 100 years; Deaths over 30 years; Marriages over 50 years.


    Family History certificates without registration number: includes 10 year search.


    Adding or Removing Parent information: add $53 for a certificate.


    Birth Record of an Adopted Person: for fees refer to Adoptions


    Recording a Change of Sex: includes registration and certificate.


    Relationship Registration: includes registration and certificate. Add $38 if you require a letter confirming you have lodged an application.


    Revocation of Relationship: add $53 if a certificate is required.

    Registry Marriage, Business Hours: Monday to Friday, 8am to 4:30pm. 
    Fee includes Lodge Notice; ceremony; standard marriage certificate.
    Registry Marriage, Special arrangement: Friday 6pm to 8pm, or weekend.
    Fee includes Lodge Notice; ceremony; standard marriage certificate.
    Registry Marriage: Lodge Notice of Intended Marriage only.$159

    Our turnaround times

    Time commences when applications are received in full compliance with Registry requirements. Before applying please check:

    • Entitlement: on the Application Form and Access to Information... Policy.
    • Identification requirements: in the Application Form.
    • Payment details: in Fees for Products and Services.

    When can I expect my certificate to arrive in the post?

    When applying by post, online or in person at Service NSW or other agencies, certificates are distributed by post. Postage time is not included in times below — please allow up to 6 working days for delivery with: Australia Post.




    Birth certificate.

    10 working days

    4 working days

    Birth certificate for newborn.

    10 working days


    Marriage certificate.

    10 working days

    4 working days

    Marriage certificate for newly weds. Celebrants have 14 days to lodge paperwork with the Registry.

    10 working days


    Change of name registration and certificate.

    ​20 working days

     10 working days

    Death certificate for a death over 2 months ago.

    10 working days

    4 working days

    Death certificate for a recent death. Funeral directors have 7 days to notify the Registry of the death.

    10 working days


    Relationship certificate including 28 day cooling off period.

    30 days


    ​Relationship revocation including 90 day cooling off period.90 daysN/A​

    Single status certificate.

    10 working days

    4 working days

    Commemorative birth and marriage certificates are mailed separately to the standard certificate.

     15 working days


    Correction of a certificate.

    ​20 working days


    ​Family history certificate.

    10 working daysN/A

    Lodging in person at Registry of Births Deaths & Marriages Office

    The times below only apply to previously registered events.

    • Standard certificates: 1 day. Priority service: same day service if lodged by 3pm.
    • Section 50 search: 1 week. Priority service: 24 hours.
    • Commemorative Birth or Marriage certificates: 2 weeks.​