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Birth Certificates

A Standard Birth Certificate is an official certified copy of the registration data held by us, and it's commonly used to help establish a person's identity.

NSW Birth Certificates

All Birth Certificates issued by us are for births or adoptions that occurred in NSW. For births registered in other parts of Australia, please contact the Registry Office in that state or territory.

Applications must be accompanied by Proof of Identification to ensure your privacy is maintained and information is only released to those entitled. Exceptions are Family History Certificates which are for a birth from over 100 years ago — these are available to anyone, and have no identification requirements.

Who Can Apply

Birth Certificates are only available to:

(a) the person named on the certificate, their parents or

(b) an authorised representative.

(a) If you are the person named on the certificate or a parent of the person, please provide:

  • at least three (3) forms of your identification with your application.

(b) If you are not the person named on the certificate or their parent, you must satisfy one of the following conditions:

  1. Provide written authority AND identification from the person named on the certificate or one of their parents, plus your own identification.
  2. Show Power of Attorney relating to the person named on the certificate or one of their parents.
  3. Be a solicitor/welfare group acting for the person named on the certificate.
  4. Be a legally appointed guardian of the person named on the certificate.

Solicitors Applying For a Certificate

Requests from solicitors are processed differently:

  • We require a letter on company letterhead stating the reason the certificate is required (“legal” is not sufficient, a specific reason is needed i.e. Probate, Estate Administration), together with the name of the client for whom the solicitor is acting.

  • The letter must also be accompanied by:
    1. a completed application form, and
    2. a photocopy of your Law Society ID Card or Practising Certificate.

  • The name of the solicitor handling the enquiry must be written in the Applicant's Details section. Payment must be made with a company or trust cheque, or company credit card.

Relevant Policy

 

 

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